Spescho - Special School IEP and Therapy Software

Spescho – Special School ERP & Therapy Center Management Software

Spescho is an advanced special school management software and therapy center management software built for special schools, autism centers, rehabilitation centers, early intervention programs, and therapy-based institutions. It helps you manage student enrollment, assessments, IEP/IFSP planning, therapy sessions, attendance, billing, parent communication, payroll, and multi-branch operations from one modern system.

Designed specifically for organizations delivering speech therapy, occupational therapy, physio therapy, counseling, and special education services, Spescho gives administrators, therapists, teachers, parents, and support staff the tools they need to work together efficiently and deliver measurable outcomes for every learner.

From student profiles and developmental history to goal tracking, progress graphs, invoicing, and parent portals, Spescho combines the power of a special education ERP, autism center software, and therapy practice management system into one scalable platform.

At a Glance

• Student Profile & Assessment – rich learner profiles, medical and developmental history, sensory and behavioral records, and assessment tracking.
• Admission & Enrollment – intake forms, screening, waitlists, document collection, and verification.
• Therapy & Education Planning – IEP/IFSP goals, programs, benchmarks, and session calendars.
• Provision & Daily Execution – therapy sessions, special education classes, lesson plans, notes, and attendance.
• Evaluation & Review – progress tracking, report cards, graphs, analytics, and evidence-based decision support.
• Role-Based Panels – dedicated workflows for Admin, Therapist, Teacher, Parent/Guardian, and Other Staff.
• Finance & Administration – fees, invoicing, collections, expenses, payroll, receipts, and dashboards.
• General Features – online payments, notifications, RBAC, localization, analytics, and PWA support.

End-to-End System Flow

1. Admission / Enrollment – register learners, capture guardian details, upload records, manage waitlists, and finalize placements.
2. Assessment – create a full baseline using intake questionnaires, therapist evaluations, teacher observations, and standardized scales.
3. Plan – build individualized education and therapy plans with measurable goals, objectives, behaviors, skills, and timelines.
4. Provision – deliver therapy sessions and classroom lessons while logging attendance, activities, prompts, materials, and notes.
5. Evaluation – score progress, compare baselines, generate reports, share insights, and adjust plans during review cycles.
6. Review & Next Cycle – archive outcomes, escalate goals, and continue the learner journey into the next term or year.

Student Profile & Assessment

• Comprehensive Student Profile – identity, contacts, guardians, emergency information, medical alerts, allergies, medications, assistive devices, diagnoses, and strengths.
• Developmental History & Case Notes – prenatal and perinatal history, milestones, previous interventions, hospitalizations, and case conference notes.
• Assessment Library, Sensory & Behavioral Profile – sensory sensitivities, triggers, calming strategies, and preferred reinforcers, forms for communication, social skills, ADLs, academics, fine and gross motor skills, cognition, behavior, and functional independence.
• Standardized & Custom Scores – record raw, percentile, and age-equivalent scores with evidence attachments and version history.
• Eligibility & Placement – manage eligibility decisions, classroom placement, therapist assignment, and service intensity.

IEP Planning

• Goal & Objective Builder – write SMART goals with criteria, conditions, accuracy, frequency, duration, and timeframe.
• Domain-Wise Planning – communication, behavior, social interaction, literacy, numeracy, ADLs, fine motor, gross motor, vocational skills, transition planning, and executive functions.
• Program Breakdown – task analysis, prompt hierarchy, generalization settings, reinforcement schedules, and data collection methods.
• Schedules & Calendars – weekly planners, recurring sessions, conflict checking, and room or resource allocation.
• Accommodations & Supports – AAC/AT support, visual schedules, sensory diets, token economies, behavior intervention plans, and safety plans.

Therapy & Classroom Execution

• Therapy Sessions – support for speech therapy, occupational therapy, physio therapy, ABA / behavior therapy, counseling, group therapy, and special education sessions.
• Session Logs & Clinical Notes – record goals targeted, trials, prompts, accuracy, duration, materials used, behavior details, and next steps.
• Lesson Planning – map curriculum, create daily or weekly lesson plans, manage activity banks, and organize worksheets and resources.
• Attendance Tracking – session-wise and class-wise attendance, late or early leave, justifications, and report-ready totals.

Evaluation, Progress & Reporting

• Goal Progress Graphs – compare baseline and current performance across terms with exportable charts.
• IEP Review – periodic reviews, present levels, mastery summaries, regression insights, recoupment insights, and recommendations.
• Report Cards & Scorecards – domain-wise grades, narrative summaries, strengths, needs, attendance impacts, and progress statements.
• Outcomes & KPIs – monitor session utilization, goal mastery rate, service delivery compliance, therapy hours, and academic or functional KPIs.
• Share & Archive – securely share reports with parents and keep printable and digital records for audits.

Teacher & Therapist Panel

• Therapist Profile – credentials, caseload, availability, preferred modalities, supervision notes, and license renewal tracking.
• Teacher Profile – classes, sections, lesson plans, accommodations, classroom resources, and student support records.
• Provide Therapy – access today’s session queue, use quick data entry, timers, goal selection, note templates, and instant progress views.
• Provide Education – build lesson plans, define objectives and activities, add differentiation strategies, and log formative assessments.
• Schedule & Planner –calendars, conflict alerts, make-up sessions, and room booking.
• Attendance – quick-mark attendance per session and export attendance summaries.

Administration

• Dashboard – view real-time metrics for enrollment, attendance, sessions delivered, revenue, dues, expenses, payroll, and alerts.
• Fees, Billing & Collections – manage tuition, therapy packages, transport, meal fees, invoices, due dates, discounts, waivers, receipts, and statements.
• Payments – support online gateways such as Stripe and regional options, including partial payments, refunds, auto-receipts, and reconciliation.
• Expenses – track expense heads, petty cash, approvals, attachments, vendor references, and monthly closing.
• Payroll – manage attendance-linked payouts, overtime, allowances, deductions, payslips, and accounting exports.
• User & Access Control – assign role-based permissions to Admin, Therapist, Teacher, Parent, and Support Staff with audit trails.

Parent / Guardian Panel

• Parent Profile – update contact details, consents, pickup permissions, and emergency information.
• Child Progress – view goals, recent sessions, attendance, progress graphs, and downloadable reports.
• Payments & Dues – access invoices, receipts, online payments, payment history, and reminders.
• Communication – receive announcements, messages, meeting schedules, IEP reviews, and event calendars.

Other Staff Panel

• Staff Profiles – manage transport staff, security, front office employees, aides, and shadow staff.
• Attendance & Duties – maintain in/out logs, daily assignments.
• Collections – record front-desk cash and card collections with receipts and audit logs when allowed.

General Features & Integrations

• Online Payments – Stripe support out of the box with the flexibility to integrate local payment gateways.
• PWA Support – installable on desktop and mobile for fast and reliable access.
• Localization Ready – multi-language, multi-currency, regional date and time formats, and RTL support.
• Notifications – email, SMS, and WhatsApp reminders for dues, meetings, and announcements through configurable providers.
• Data Import / Export – CSV importers and PDF or CSV exports for reports, invoices, and registers.
• Analytics – visual dashboards, drill-down reports, and printable summaries for leadership review.
• Security – RBAC, strong password practices, activity logs, and privacy-focused data handling.

Built for Special Education & Therapy Workflows

• IEP Lifecycle – manage baselines, goals, provision, progress, reviews, and rollovers with evidence attachments.
• ABA-Friendly Workflows – manage targets, programs, prompt hierarchies, reinforcement systems, and mastery criteria.
• Speech / OT / PT Support – use session templates, dosage tracking, duration fields, and modality notes.
• Special Education Support – manage accommodations, modified curriculum, lesson plans, and inclusive classroom support.

What You Can Manage with Spescho

• Admissions, screenings, and intakes
• Student profiles, medical records, and sensory records
• Assessments, baselines, and eligibility tracking
• IEP goals, objectives, and timelines
• Therapy sessions, notes, and attendance
• Special education classes, lesson plans, and resources
• Progress graphs, report cards, and review meetings
• Fees, invoices, collections, expenses, and payroll
• Parent communication, portals, and meeting schedules
• Roles, permissions

Who Is It For?

• Special Schools & Inclusive Schools
• Therapy Centers for Speech Therapy, Occupational Therapy, Physio Therapy, and ABA Therapy
• Rehabilitation Clinics & Early Intervention Programs
• NGOs & Non-Profits working with neurodiverse learners
• Private Practices that want parent-facing progress visibility

Highlights for Buyers

• Scalable – suitable for single-center operations or multiple institute.
• Configurable – customize programs, assessments, and roles.
• Documentation & Clean Code – structured for easy setup, customization, and maintenance.
• Performance-Oriented – optimized queries and caching strategies for reliability at scale.

Frequently Asked Questions

Does it support IEP?
Yes. Spescho supports individualized plans with measurable goals, objectives, timelines, session mapping, progress reporting, and review summaries.

Can therapists and teachers work simultaneously?
Yes. Role-based access lets therapists, teachers, admins, parents, and support staff work in parallel without conflicting permissions.

Do parents get real-time updates?
Parents can log in to view attendance, session summaries, invoices, receipts, and progress graphs.

Are online payments supported?
Yes. Stripe and PayPal is supported out of the box, and regional payment gateway integrations can be added as needed. Receipts are generated automatically after successful payments.

Changelog Preview

v1.0 – Initial release with Student Profiles, Assessments, IEP / IFSP, Therapy & Lesson Planner, Attendance, Billing & Collections, Expenses & Payroll, Parent / Therapist / Teacher Panels, Dashboards, Reports, and PWA support.

Why Spescho?

Unlike generic school ERP systems, Spescho is purpose-built for special education and therapy service delivery. It understands the real workflows behind speech therapy, occupational therapy, physio therapy, ABA programs, and special education classrooms. From assessments and IEP planning to session notes, progress tracking, parent communication, and financial administration, Spescho helps institutions standardize care, improve collaboration, and achieve measurable educational and therapeutic outcomes.

Choose Spescho to unify your data, streamline your operations, and deliver better outcomes for every learner.