Smart Tenant - AI Powered Property & Rental Management System

Overview

Smart Tenant is a complete property and rental management platform you can run as your own business. Landlords and property management companies can manage everything in one place: properties and units, tenants and leases, rent and invoices, repairs, leads, reports, and their own property listing website.

Tenants, maintainers, landlords and staff each get their own portal with only the menus they need, and the built-in API powers Android and iOS apps (available as an add-on).

Built with Laravel, fully responsive, available in 12 languages with RTL support, and 6 payment gateways.

Demo Details

Preview Video : Click here to open the demo preview video

Admin URL: Demo Link

Owner Website (Front-End): Web Link

Documentation: Documentation Link

Owner
Email : owner@gmail.com
Password : 123456

Manager
Email : manager@gmail.com
Password : 123456

Landlord
Email : landlord@gmail.com
Password : 123456

Tenant
Email : tenant@gmail.com
Password : 123456

Maintainer
Email : maintainer@gmail.com
Password : 123456

Mobile App (Add-on)

Android & iOS App – Available as Add-on. Flutter source code for tenants and maintainers: invoices with Pay Now, repair requests with photos, agreement and inspection signing, notices, facility bookings, visitor passes, polls, AI assistant chat and push notifications. Connects to your Smart Tenant website through the built-in API.

Purchase the Mobile App: Smart Tenant Mobile App (Tenant & Maintainer App – Flutter)

Who Is It For?

• Property management companies – manage many buildings, landlords, staff and tenants from one account.
• Landlords – collect rent online, handle repairs and publish vacant units on your own website.

User Roles

• Owner – full control of their property business.
• Staff – Manager, Accountant and Front Desk roles included, plus unlimited custom roles with permissions.
• Landlord – sees only their own properties, statements and payouts.
• Tenant – pays rent, signs agreements, reports repairs, books facilities.
• Maintainer – sees and updates only the repair jobs assigned to them.

Main Features

Properties & Units

• Property management with photos, amenities, advantages, type and rent / sale listing
• Unit management with bedrooms, bathrooms, rent, deposit and occupancy status
• Bulk unit creation using a floor and number pattern (up to 500 at once)
• AI listing writer for property descriptions

Tenants & Leases

• Tenant management with lease dates, documents and a tenant portal login
• Rental agreements with online e-signature, signed PDF copy and signing record
• Security deposit ledger (received, deductions, refunds)
• Document vault with expiry reminders
• Move-in checklist, scheduled rent increases, lease renewal and tenant exit
• Calendar for leases, invoices, maintenance, viewings, inspections and bookings

Rent, Invoices & Expenses

• Invoices with automatic status (open, partially paid, paid)
• Recurring monthly rent invoices and one-click bulk rent invoices
• Online payment: Stripe, PayPal, Flutterwave, Paystack, Razorpay and Bank Transfer
• Secure pay links – tenants pay without logging in
• Autopay with Stripe and Razorpay
• Automatic late fees
• PDF receipts, credit notes and refunds
• Expense management with receipts and split across properties
• Utility billing from meter readings (water, electricity, gas)

Maintenance

• Repair requests with photos and preferred visit time
• Assign maintainers, track status, cost, labour hours and before / after photos
• “On my way” updates and tenant ratings
• Preventive maintenance schedules (jobs created automatically)
• Room-by-room inspections signed by the tenant
• Vendor management

Leads & Rental Applications

• Lead management with follow-ups and automatic expiry
• Online viewing booking from your own time slots
• Online rental applications with documents – approve to create the tenant

Owner Website (Front-End)

• Owner gets a property listing website – no coding needed
• Home page builder: 16 sections you can turn on/off and reorder
• Custom pages (About, Services, House Rules, Privacy…) in the menu
• Design options: colours, fonts, layout style, button shape, light / dark mode
• Property search with filters, list and map view
• Property pages with gallery, enquiry form, viewing booking and Apply button
• Saved properties, compare up to 3, and email listing alerts
• Blog, testimonials, tenant reviews, FAQ, team, gallery and map sections
• Multi-language website with RTL support
• SEO ready: meta tags, clean URLs, sitemap, structured data, Google Analytics, Facebook Pixel
• Custom domain support – show the website on your own domain
• Website stats: views, enquiries, viewings and applications
• WhatsApp button and cookie consent notice

Community

• Notice board
• Facility booking (gym, hall, pool) without double bookings
• Visitor passes with gate check
• Parking slot management
• Tenant polls
• Contact diary

Dashboards & Reports

• Informative dashboard for every role
• Income, Expense, Profit & Loss, Property Unit, Tenant History and Maintenance reports
• Ledger, Tax Summary, Arrears Ageing, Rent Roll and Landlord Payouts
• Export reports to CSV and PDF

Notifications, AI & Automation

• Email notification templates with enable / disable option
• SMS and WhatsApp notifications via Twilio
• Browser push notifications
• AI tenant assistant chat and AI writer on forms
• AI providers: OpenAI (ChatGPT), Anthropic Claude and Google Gemini, with backup provider
• n8n webhook integration
• Daily automation (cron job): recurring invoices, late fees, payment / lease / document reminders, lease status, lead expiry, autopay, preventive maintenance and listing alerts

Settings & Security

• Company, account, application and email (SMTP) settings
• 2-factor authentication
• Google reCAPTCHA
• Site SEO settings
• Cloud storage: Local, AWS S3 and Wasabi
• Multi languages (12 included) and RTL / LTR
• Theme settings: multiple theme colours, light / dark mode, font styles

System Requirements

1. PHP >= 8.1
2. MySQL / MariaDB database
3. BCMath PHP Extension
4. Ctype PHP Extension
5. cURL PHP Extension
6. DOM PHP Extension
7. Fileinfo PHP Extension
8. GD PHP Extension (images and PDF signatures)
9. JSON PHP Extension
10. Mbstring PHP Extension
11. OpenSSL PHP Extension
12. PDO PHP Extension
13. Tokenizer PHP Extension
14. XML PHP Extension
15. Cron job support (for automatic invoices and reminders)
16. SSL certificate (HTTPS) recommended – required for online payments and push notifications

What You Get

• Full Laravel source code
• Web installer – install in a few minutes
• Documentation with installation steps and a full feature guide (view online)
• Future updates
• Support through our ticket system

Need Assistance?

If you have any queries, please create a support ticket here, and our support team will respond as soon as possible.

Changelog

 Version 2.7 (07 October 2026)  * Added Landlord role with own portal, statements and payouts  * Added Leads, online viewing booking and Rental Applications  * Added Owner Website builder: 16 home page sections, custom pages, design options, SEO, listing alerts, saved and compared properties  * Added Secure pay links, Autopay (Stripe and Razorpay), Credit notes and Refunds  * Added Utility billing from meter readings, Security deposit ledger and scheduled rent increases  * Added Inspections with tenant e-signature, Vendors and Preventive maintenance schedules  * Added Facility booking, Visitor passes, Parking and Tenant polls  * Added Document vault with expiry reminders and Move-in checklist  * Added AI assistant and AI writer (OpenAI, Anthropic Claude, Google Gemini)  * Added Reports: Ledger, Tax Summary, Arrears Ageing, Rent Roll, Landlord Payouts, with CSV and PDF export  * Added Browser push notifications and mobile app API (v1)  * Added Accountant and Front Desk roles 

 Version 2.6 (11 September 2026)  * Small Bug Fixed 

 Version 2.5 (11 May 2026)  * WhatsApp Integration for Sending Notification  * Razorpay Payment Gateway Integration  * Auto notification sending (Cron Job) for Lead Expiry, Payment Reminders, Unit Status Updates, Recurring Invoices, etc.  * Change the UI, Tenant, and Property modules 

 Version 2.4 (02 Feb 2026)  * Added ChatGPT Integration  * Added n8n Integration 

 Version 2.3 (22 Aug 2025)  * Added Cloud Storage Integration like AWS, Wasabi  * Added Agreement Module  * Added Report: Income, Expense, Profit & Loss, Property Unit, Tenant History & Maintenance Report   * Added Frontend Page  * Added SMS Template  * Added Twilio integration for sending SMS  * Added Paystack Payment Gateway Integration 

 Version 2.2 (28 March 2025)  * UI Improvement  * Dynamic Landing Page CMS  * 2-Factor Authentication  * Fixed Small Bugs  * Added Custom Color Picker in Theme Settings 

 Version 2.1 (05 December 2024)  * Added Email notification template 

 Version 2.0 (07 September 2024)  * Added flutterwave payment gateway integration in invoice payment.   * Fixed small issues. 

 Version 1.9 (19 April 2024)  * Added theme multicolor with custom color picker   * Small improvement in theme design layout. 

 Version 1.8 (22 March 2024)  * Added Bank Transfer Payment in Invoice.   * Fixed small issues. 

 Version 1.7 (25 February 2024)  * Small improvement in settings and role page design layouts.   * Fixed small issues. 

 Version 1.6 (31 January 2024)  * Added Stripe & Paypal Payment Gateway in Invoice. 

 Version 1.5 (26 January 2024)  * Small improvement in sidebar  * Landing page Enable/Disable Option  * Added Google Recaptcha  * Added SEO Settings  * Code Optimization 

 Version 1.4 (28 October 2023)  * Added More Language  * Fixed Small Bugs 

 Version 1.3 (27 September 2023)  * Added Tenant login  * Added Maintainer login 

 Version 1.2 (15 September 2023)  * Added Maintainer module  * Added Maintenance Request module 

 Version 1.1 (30 July 2023)  * Added Landing page 

 Version 1.0 (20 July 2023)  * Initial Release