Document Management, Expiry Tracking & Renewal Reminder System
LDMS is a Document Management, Expiry Tracking & Renewal Reminder System designed to help businesses and individuals securely manage important documents, monitor expiry dates, maintain renewal history, and receive reminders before critical deadlines are missed.
Manage commercial licenses, insurance policies, passports, visas, permits, employee documents, contracts, subscriptions, certificates and virtually any other document with an expiry or renewal date — all from one centralized system.
LDMS does more than simply store files. It gives you a structured document register, configurable expiry rules, automated reminders, document version history, activity tracking, reporting and role-based access so that your team always knows what is expiring, what needs attention and what has already been renewed.
Whether you are an individual managing personal documents or an organization managing hundreds or thousands of records across teams, LDMS provides the flexibility and control you need.
Key Features
- Laravel 12 & PHP 8.3
- Modern, responsive and user-friendly interface
- Centralized Document Register for managing important documents from one place
- Document Expiry Tracking with clear Expired, Expiring Soon, Missing and Active status indicators
- Smart Dashboard showing documents requiring attention, upcoming expirations, recent activity and notification information
- Built-in Expiry Reminder Rules such as one month, fifteen days, one week and one day before expiration
- Custom Reminder Rules for different document requirements
- Document-Type Specific Reminder Rules with global and document-type level configuration
- Email Expiry Notifications to help ensure important renewal dates are not missed
- Multiple Notification Recipients can be assigned according to document requirements
- Queued Reminder Processing for reliable notification delivery
- Reminder Delivery Tracking for better visibility into generated notifications
- Duplicate Reminder Protection to prevent the same reminder from being unnecessarily generated multiple times
- Document Renewal Workflow that preserves previous document records instead of simply overwriting them
- Immutable Document Version History so previous versions remain available as part of the document lifecycle
- Complete Document Activity History for better traceability
- Audit Trail for important document and system activities
- Upload and manage PDF, JPG, PNG, DOC and DOCX documents
- Secure Private Document Storage instead of exposing uploaded documents through predictable public URLs
- Authorized Document Preview & Download with access-control checks
- UUID-based private file storage for improved document security
- Archive & Restore Documents without permanently deleting historical records
- Controlled Permanent Deletion for archived documents
- Archived documents are automatically excluded from expiry reminders
- Multi-user Support
- Roles & Permissions for controlling access to documents, settings and administrative functions
- Organization-based Data Separation so users only access records belonging to their organization
- Owners / Entities for organizing documents belonging to different people, businesses or organizational entities
- Document Types & Metadata for structured document classification
- Fast Server-side Search & Filtering to locate documents efficiently even as the register grows
- Search and filter documents by relevant document information and status
- Reports & Export for analyzing and sharing document information
- CSV Export for document and reporting data
- Bulk Document Import / Export
- Print, preview, edit, download, archive and manage documents from the system
- Configurable Date Format to match regional or organizational preferences
- Timezone & Locale Settings
- Organization-level Email / SMTP Configuration
- Encrypted Storage of Sensitive Mail Configuration
- Configurable System Preferences for administrators
- Public Registration Can Be Disabled for private organizational deployments
- Security-hardened Application with access policies and browser security protections
- Accessible Anywhere through a web browser when hosted online
- Designed for Individuals, SMEs and Organizations
- Extensive Documentation
- Professional Support
Never Miss an Important Expiry Again
Expired licenses, permits, insurance policies, employee documents or certifications can result in fines, service disruption, operational delays or compliance problems. LDMS gives you a clear view of upcoming deadlines and helps ensure responsible users are notified before action is required.
Instead of relying on spreadsheets, calendar notes or manual follow-ups, keep your documents, expiry information, renewal history and reminders together in one organized system.
Changelog
