Open Core Business Suite: All-in-One Business OS | SaaS

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Open Core Business Suite SaaS is a powerful, multi-tenant Laravel 12 business management platform with built-in AI capabilities, designed for running your own SaaS business. Host multiple organizations with complete data isolation and subscription management. Includes comprehensive HR management, Accounting, CRM, Project Management, Warehouse/Inventory modules, and AI Core with OpenAI integration (GPT-5.2, o3, DALL-E 3, Whisper). Extend with AI assistants for HR, Finance, and Sales. Self-hosted with free lifetime updates.

For enquiries: WhatsApp +91 85902 11605

SaaS Multi-Tenant Architecture

Database-Per-Tenant Isolation

• Separate MySQL database for each tenant organization
• Complete data isolation – zero chance of data leaks
• Automatic database provisioning on tenant registration
• Isolated cache with tenant-specific prefixes
• Isolated file storage with separate directories per tenant
• Queue tenant awareness – jobs run in correct context

Tenant Identification

• Subdomain-based routing (acme.yourcompany.com)
• Custom domain support (infrastructure ready)
• Automatic subdomain generation from company name
• Central admin domain for platform management

Subscription & Billing Management

Flexible Plan Management

• Create unlimited subscription plans
• Monthly, yearly, or lifetime billing periods
• Configurable trial periods (14-30 days)
• Featured plan highlighting for marketing
• Plan-based module restrictions

Plan Restrictions & Limits

• Maximum users per plan
• Maximum employees per plan
• Storage limits (GB)
• Module access control (core only vs all modules)
• Unlimited options for enterprise plans

Subscription Lifecycle

• Trial period management
• Subscription activation & renewal
• Plan upgrades & downgrades
• Cancellation with end-of-period option
• Grace period after expiration
• Automatic status management

Invoice System

• Automatic invoice generation
• PDF invoice download
• Invoice history tracking
• Configurable currency (one currency per platform)

Payment Gateway Integrations

Included Payment Gateway

• Offline/Manual Payments – Bank transfer, manual payments with admin approval workflow

Premium Payment Gateways (Separate Purchase)

• Razorpay – Popular in India & Asia
• Stripe – Global payment processing
• PayPal – Worldwide payments

Payment Features

• One-time payments
• Payment creation & tracking
• Payment history & receipts
• Offline payment approval workflow
• Admin approval queue for manual payments

Super Admin Panel

Tenant Management

• Complete tenant CRUD operations
• Tenant approval workflow
• Tenant suspension & reactivation
• Database provisioning control
• Tenant status monitoring
• Tenant notes & metadata

SaaS Dashboard

• Total tenants overview
• Active vs pending tenants
• Revenue analytics
• Subscription statistics
• Recent registrations
• Payment activity

Plan Management

• Create & edit subscription plans
• Set pricing & billing periods
• Configure trial periods
• Define plan restrictions
• Module access configuration
• Activate/deactivate plans

Subscription Management

• View all subscriptions
• Manual subscription creation
• Subscription extension
• Cancellation management
• Status updates

Payment Administration

• Payment approval queue
• Payment history
• Offline payment verification
• Approve/reject payments
• Payment reports

Global SaaS Settings

• Platform branding (name, logo)
• Contact & support information
• Database configuration
• Email templates
• Currency settings
• Grace period configuration
• Multi-language support (18 languages)

Tenant Self-Service Portal

Registration & Onboarding

• Self-service registration form
• Plan selection during signup
• Automatic subdomain assignment
• Welcome email with credentials
• Pending approval workflow (optional)

Subscription Self-Management

• View current subscription
• Plan upgrade/downgrade
• Subscription cancellation
• Trial status tracking
• Renewal reminders

Billing & Invoices

• Billing history
• Invoice list & download
• Payment method management
• Payment instructions

Organization Profile

• Company information management
• Contact details update
• Address management
• Tax ID configuration

Usage Statistics

• Current plan limits
• User count vs limit
• Employee count vs limit
• Storage usage
• Module access overview

Support

• Support ticket submission
• Knowledge base access
• Contact information

Email Notification System

Automated Notifications

• Welcome email on registration
• Tenant approval notification
• Subscription activated email
• Payment received confirmation
• Trial ending reminder
• Subscription expiry warning
• Invoice delivery

Admin Notifications

• New tenant registration alert
• Payment pending approval
• Database provisioning status
• Subscription issues

Security Features

Data Isolation

• Complete database separation per tenant
• No shared tables between tenants
• Automatic context switching
• Cache isolation with unique prefixes
• Storage isolation with separate directories

Credential Security

• Encrypted database passwords
• Encrypted payment gateway keys
• Secure credential retrieval

Access Control

• Tenant role-based access
• Super admin separate from tenants
• Tenant status verification middleware
• Subscription validation

What’s Included (Base System)

Multi-Tenancy Core Module

• All SaaS features described above
• Super admin panel
• Tenant portal
• Offline/manual payment gateway
• Subscription management
• Invoice system

HR Core Platform

Employee Management

• Employee profiles (personal, employment, emergency contact, bank details)
• Probation management (set, confirm, extend, fail)
• Termination workflow (resignation, termination, retirement, layoff, etc.)
• Status management (active, inactive, suspended, relieved, retired)
• Employee lifecycle event tracking & audit trail
• Departments, designations & teams
• Organisation hierarchy view
• Employee self-service portal

Employee Reports

• Headcount dashboard & trends
• Demographics (gender, age, tenure distribution)
• Probation analysis & tracking
• Turnover analysis by department & type
• Tenure analysis & longest serving employees

Attendance Management

• Web-based check-in/check-out
• Open attendance (unrestricted)
• Multiple check-ins & check-outs per day
• Attendance regularization requests & approvals
• Monthly summaries & calendar view
• Overtime & late arrival tracking
• Department-wise attendance reports

Leave Management

• Configurable leave types with accrual settings
• Leave balance management & adjustments
• Leave request & approval workflow
• Compensatory off management
• Team leave calendar
• Leave encashment & expiry tracking
• Compliance & balance reports

Expense Management

• Expense types configuration
• Expense request submission with attachments
• Approval workflow
• Expense reports & analytics

Shifts & Holidays

• Shift configuration & assignment
• Holiday calendar management

System Administration

• Role-based access control (RBAC)
• Fine-grained permissions
• Advanced audit logs
• System settings & branding
• Email configuration (SMTP)
• Push notifications (Firebase FCM)
• Multi-language support (18 languages)
• Dark mode

Dashboards & Reports

• Role-based dashboards (Admin, HR, Employee)
• Employee headcount & demographics
• Turnover & tenure analysis
• Probation tracking reports
• Attendance, leave & expense analytics

Business Core Modules

Accounting Core

• Income & expense tracking
• Transaction management with categories
• Tax rates configuration
• Cash flow & financial reports

System Core

• Master data management
• Customers, products & suppliers
• Orders management

CRM Core

• Customer relationship management
• Client database & interactions

Project Management Core

• Project creation & tracking
• Project status management

WMS & Inventory Core

• Warehouse management
• Inventory tracking

AI Core Infrastructure

• Multi-provider AI infrastructure with extensible provider system
• OpenAI integration included – GPT-5.2 (Instant/Thinking/Pro), GPT-5.2-Codex with 400K context
• Advanced reasoning models – o3, o3-mini, o4-mini for complex problem solving
• Multimodal capabilities – DALL-E 3, Whisper transcription, TTS (text-to-speech)
• Support for additional providers via paid addons (Gemini, Local AI)
• AI request routing & management with automatic provider fallback
• Cost tracking & usage monitoring with monthly budgets
• Rate limiting (global & per-user) & response caching
• Token counting & usage logs for billing transparency
• Extensible foundation for AI feature modules

→ Learn more about AI capabilities

Premium Add-ons (Separate Purchase)

Note: The following features require separate purchase from our Add-ons Store.

Payment Gateways

• Razorpay Gateway – Popular in India & Asia
• Stripe Gateway – Global payment processing
• PayPal Gateway – Worldwide payments

Mobile Apps

• Employee App (Flutter – iOS & Android) – See Details
• Field Sales App (Flutter – iOS & Android) – See Details
• Connect App (Team messaging & collaboration) – Coming Soon
• Face Attendance Device App (Android tablet kiosk) – Coming Soon

Advanced Attendance Types

• Geofence Attendance – Location-based auto check-in
• IP-based Attendance – Office network restricted
• QR Code Attendance – Fixed QR scanning
• Dynamic QR Attendance – Time-sensitive QR codes
• Face Recognition Attendance – Biometric verification
• Site-based Attendance – Multi-site tracking

Field Operations

• Field Manager – Field employee management
• Field Task System – Task assignment & tracking
• Offline Tracking – Offline location sync
• Payment Collection – Field payment tracking
• Sales Target – Sales goals & incentives
• Product & Order – Mobile ordering system

HR & Admin Features

• Payroll & Payslip Management
• Recruitment & Onboarding
• Document Management
• Approvals Workflow
• Assets Management
• LMS & Training
• HR Policies & Acknowledgments
• Disciplinary Actions
• Loan Management
• Break System

Communication & Collaboration

• OC Connect – Real-time chat system – Coming Soon
• Agora Video/Audio Calls – Coming Soon
• Notice Board
• Calendar & Scheduling
• Notes

Utilities

• Two-Factor Authentication (2FA) – Enhanced security with TOTP
• Location Management – Multi-location support
• Drag & Drop Form Builder
• Data Import & Export
• System Backup & Restore
• Google reCAPTCHA
• One Tap Login
• Digital ID Card
• Task System (Kanban)

AI & Intelligence Features

• AI Chat – General-purpose AI conversation – Claim Free
• HR Assistant AI – HR policy chatbot & knowledge base
• Finance Assistant AI – Financial analysis & insights
• Sales Assistant AI – Lead scoring & sales intelligence
• Reporting AI – Natural language to SQL queries
• Document AI – OCR & document processing
• Auto Description AI – Automatic content generation

AI Provider Addons

• Gemini AI Provider – Google Gemini 3 Pro, Flash, Deep Think
• Local AI Provider – Privacy-first local AI (Ollama, LM Studio, LocalAI, vLLM)

Employee App (Flutter)

A comprehensive mobile app for employees to manage HR tasks on the go. Available for iOS & Android. Multi-tenant ready – supports organization selection.

Multi-Tenant Features

• Organization selection screen
• Domain-based organization lookup
• Multiple organization support
• Seamless tenant switching

Attendance & Time Tracking

• Location-based check-in/check-out
• Face recognition attendance
• QR code scanning attendance
• Geofence-based attendance
• Attendance history & statistics
• Attendance regularization requests
• Break management

Leave Management

• Apply for leaves with multiple types
• Leave balance tracking
• Team calendar view
• Compensatory off management
• Half-day leave support

Expense & Loan Management

• Submit expense claims with receipts
• Multiple expense types
• Loan requests with EMI calculation
• Loan history & repayment tracking

Documents & Payroll

• Upload & manage documents
• Document verification status
• View & download payslips (PDF)
• Salary structure breakdown

HR Features

• Digital employee ID card
• Company notice board
• Holiday calendar
• HR policies acknowledgment
• Disciplinary actions & appeals
• Assets assigned tracking
• Dynamic form submissions

For Managers

• Leave approval workflow
• Expense approval
• Document verification
• Loan review

Security & Features

• Multi-tenant organization support
• Offline mode with auto-sync
• Push notifications
• Dark mode support

Field Sales App (Flutter)

A powerful mobile app for field sales teams with real-time tracking and client management. Available for iOS & Android. Multi-tenant ready – supports organization selection.

Multi-Tenant Features

• Organization selection screen
• Domain-based organization lookup
• Multiple organization support
• Seamless tenant switching

Real-time Location Tracking

• GPS tracking with configurable distance filter
• Activity recognition (walking, driving, stationary)
• Background tracking (works when app closed)
• Battery, WiFi & signal monitoring
• Offline tracking with auto-sync

Client Management

• Full client CRUD operations
• Client search & filtering
• Location picker for client address
• Nearby clients map view
• Client visit history

Visit Tracking

• Check-in/check-out with GPS
• Visit statistics dashboard
• Quick visit form
• Photo capture during visits
• Visit history & analytics

Product & Orders

• Browse product catalog
• Shopping cart functionality
• Order placement workflow
• Order history & status tracking

Payment Collection

• Record customer payments
• Payment history & filtering
• Payment statistics dashboard

Sales Targets

• Sales target dashboard
• Performance tracking
• Goal achievement analytics
• Sales target logs

Additional Features

• Task management
• Attendance with location
• SOS emergency button
• Dark mode support
• Offline-first architecture
• Push notifications

Multi-Language Support

The entire platform (admin panel & mobile apps) supports 18 languages:

English, Arabic, Bengali, German, Spanish, French, Hindi, Indonesian, Italian, Japanese, Korean, Portuguese, Russian, Tamil, Telugu, Thai, Turkish, Vietnamese

Looking for Single-Tenant Version?

If you only need to manage a single organization without multi-tenancy features, check out our Standard Version:

• Single-tenant architecture
• No subscription management overhead
• Direct database access
• Simple deployment
• All core business features included

Why Choose Open Core Business Suite SaaS?

• Start Your SaaS Business – Host multiple organizations and charge subscriptions
• Built-in AI Capabilities – AI Core with OpenAI (GPT-5.2, o3, DALL-E 3) included + optional AI assistants
• Complete Data Isolation – Database-per-tenant for maximum security
• 3 Payment Gateways – Razorpay, Stripe, PayPal + offline payments
• Subscription Management – Plans, trials, billing, renewals
• Self-Service Portal – Tenants manage their own subscriptions
• Modular Architecture – 45+ modules, plan-based access control
• Laravel 12 Backend – Modern, secure, well-documented
• API-First Design – REST API for all features, mobile-ready
• Free Lifetime Updates – Stay current without extra cost
• Self-Hosted – Full control over your data and customers

Tech Stack

• Laravel 12 (PHP 8.2+)
• MySQL / PostgreSQL (database-per-tenant)
• Firebase (Push Notifications)
• Laravel Reverb (WebSockets)
• Google Maps API
• Bootstrap 5, jQuery, DataTables
• Spatie Packages (Permissions, Audit)
• Razorpay, Stripe, PayPal SDKs

Package Contents

• Laravel 12 Backend with Multi-Tenancy Core Module
• All Core Business Modules
• Super Admin Panel
• Tenant Self-Service Portal
• Offline Payment Gateway
• Installation Documentation
• Multi-Tenancy Configuration Guide

Support & Policies

14-Day Bug Fix Guarantee – Critical bugs fixed within 14 days of reporting.

Changelog: View Full Changelog

Refund Policy: No refunds after download. Please review the description and try the demo before purchase.

Need Help?

• Email: support@czappstudio.com
• WhatsApp: +91 85902 11605